Privacy Policy
Last updated: January 2026
Vitruvian Shield Holding SA ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our platform.
Data Controller
The data controller responsible for your personal data is Vitruvian Shield Holding SA, Route de la Corniche 3A, 1066 Epalinges, Vaud, Switzerland. For data protection inquiries, contact us at privacy@vitruvianshield.com.
Information We Collect
We collect information you provide directly (name, email, organization when you submit forms), information collected automatically (IP address, browser type, device information, pages visited via cookies and analytics), and clinical trial data processed on behalf of our clients as a data processor.
How We Use Your Information
We use collected information to provide and maintain our platform services, respond to inquiries and demo requests, send relevant communications about our services, improve our website and user experience, comply with legal obligations and regulatory requirements, and ensure the security of our platform.
Legal Basis for Processing (GDPR)
Under the EU General Data Protection Regulation, we process personal data based on: your consent (for marketing communications and cookies), contractual necessity (to provide our services), legitimate interests (to improve our platform and ensure security), and legal obligations (regulatory compliance requirements).
Data Sharing
We do not sell your personal data. We may share data with service providers who assist in operating our platform (e.g., Microsoft Azure for hosting, Resend for email delivery), when required by law or regulatory authorities, and with your explicit consent.
Data Retention
We retain personal data only as long as necessary for the purposes outlined in this policy or as required by applicable law. Contact form submissions are retained for 2 years. Clinical trial data is retained according to applicable regulatory requirements (typically 15–25 years).
Your Rights
Under GDPR, you have the right to access, rectify, erase, restrict processing, data portability, and object to processing of your personal data. To exercise these rights, contact privacy@vitruvianshield.com.
Cookies
We use essential cookies required for website functionality and analytics cookies (Google Analytics) to understand how visitors interact with our website. You can manage cookie preferences through your browser settings.
International Data Transfers
Data may be transferred to countries outside the EEA. We ensure appropriate safeguards through Standard Contractual Clauses (SCCs) and adequacy decisions where applicable.
Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date.
Contact Us
For questions about this Privacy Policy or our data practices, contact: Vitruvian Shield Holding SA, Route de la Corniche 3A, 1066 Epalinges, Vaud, Switzerland. Email: privacy@vitruvianshield.com.